M3 Technology Group

Storage management, legal discovery and regulatory compliance are driving organizations to con­sider email archiving.  As experts in Exchange and email management, M3TG’s Archival specialists are uniquely qualified to help you address these challenges.

The basis for a good archiving system- one that reduces an organization’s exposure to risk and puts it in compliance with regulations- is a good policy.  An effective policy:

• Provides specific rules for the accept­able use of email, addressing the use of business email for personal reasons, the forwarding of confidential documents, and acceptable language and content
• Clearly identifies required retention periods and any email monitoring processes

Once organizations have determined acceptable use of corporate e-mail, created policies about what needs to be saved and outlined deletion thresholds, it will be easier to figure out the best way to save electronic records to meet regulatory obligations and be prepared for potential legal discovery requests.  In short, a good policy will drive the right technical requirements and the ability to enforce them.

As email volume and attachment sizes continue to grow, the burden on storage also increases. Since corporate email servers weren’t designed to store large volumes of data for extended periods of time, overloading Exchange can result in significant performance issues and long backup win­dows.

• Efficient archival tools can reduce the message store by up to 80 percent
• A smaller Exchange mes­sage store means improved server performance, shorter Exchange backup times, and fewer demands on IT
• With end user access to ar­chived data, businesses can eliminate the use of PSTs while providing a virtually unlimited mailbox size

Legal and Compliance Discovery

Electronic discovery, or “e-discovery”, usually refers to the retrieval of data from a computer to meet a legal request. However, the term can also be used whenever data retrieval is required for regulatory compliance, HR concerns, validation of client correspondence or other corporate needs.  As a result, many organizations can benefit from search and discovery capabilities for email, even if they are not currently involved in litigation. Having the right email archival solution will save valuable time and effort around this process, and most importantly, can allow you to produce evidence that the court recognizes as trustworthy, tamperproof, and authentic.

With storage management, legal discovery and regulatory compliance concerns growing, it’s important to understand the key risks, rewards and reasons for archiving. M3TG will help you map out the key aspects to a sound email policy, taking into consideration the needs of regulators, the business and users. Then, we’ll help you select and implement the right archival solution for your business. M3TG is unique in that we take a vendor-neutral approach to archival solutions, ensuring the best fit the individual needs of your business.